print page banner


Monographic Acquisitions Coordinator

Monographic Acquisitions Coordinator

Applications will be accepted until the position is filled. Preference will be given to applications received by July 16, 2018.



Position Vacancy


Librarian (PLB1-3A) or Specialist Librarian (PLB2-4A)


Position Description: Reporting to the Head, Acquisitions, the Monographic Acquisitions Coordinator provides leadership and supervision in acquiring and managing information resources in several formats to support the success of teaching and research at the University of Iowa. This position is responsible for developing acquisitions policies and procedures; creating and maintaining positive vendor relationships; monitoring approval plans and Library of Congress Cooperative Acquisitions Programs (LC CAP); and overseeing gift receipts and processing. This position provides strategic leadership and coordinates day-to-day activities including personnel management and setting and communicating unit priorities. This position supervises staff and works closely with collection management, electronic resources/serials, cataloging-metadata, and finance department colleagues.

Specific responsibilities and duties include:

  • Serves as the Library’s primary contact for monographic vendors (includes electronic demand-driven acquisitions and approval plan management), and publisher representatives.
  • Oversees daily processes and activities of a staff performing procurement, gift processing, and invoice preparation.
  • Develops policies, procedures, and workflows to achieve greater efficiencies and improve customer service, including integrating workflows with other departments.
  • Provides effective and timely supervision of staff including training and performance management.
  • Manages orders and communication associated with the following programs: 1) Newly promoted and tenured faculty recognition, 2) Memorial, donation, and volunteer bookplates.
  • Facilitates departmental communication with colleagues across units including other technical services staff and subject specialists.
  • Maintains current knowledge and awareness of library trends and best practices relative to materials acquisitions.
  • Represents the department and the Libraries throughout the University and at state, regional, and national levels.
  • Contributes to the profession through service, research, publishing, and/or teaching.
  • Participates in committees, task forces, and working groups.

Required Education and Experience

  • To qualify at the Librarian level: ALA accredited Master’s degree in Library and Information Science and demonstrated interest in professional development.
  • To qualify at the Specialist Librarian level: ALA accredited Master’s degree in Library and Information Science, two or more years of professional experience, and demonstrated involvement in professional development.
  • Demonstrated understanding of acquisitions processes and technology, including integrated library systems (ILS) and vendor databases.
  • Demonstrated ability to assess, develop and implement new workflow efficiencies.
  • Demonstrated ability to foster teamwork with librarians and library staff.
  • Knowledge of collection management practices and trends.
  • Evidence of advanced organizational, analytical, and problem-solving skills.
  • Demonstrated interpersonal skills; evidence of strong written and oral communication skills.
  • Demonstrated commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace.
  • Demonstrated understanding of the mission and functions of a large research library.


Desired Qualifications

  • Managerial experience, supervising and organizing the work of others.
  • Experience overseeing approval plans.
  • Knowledge of budgets and statistical reporting.
  • Familiarity with cataloging principles and practices.
  • Experience with GOBI or similar approval plan vendors.
  • Experience with Ex Libris Alma.
  • Bibliographic knowledge of one or more languages other than English.


Salary and appointment: Start date is negotiable. Appointment will be made at the Librarian (I) or Specialist Librarian (II) level. Salary ranges: Librarian $47,500-$49,500 or Specialist Librarian $50,000 – $65,000. The University of Iowa offers an attractive package of benefits including 24 days of paid vacation per year, your choice between two retirement plans, University of Iowa health insurance plan, dental insurance, pre-tax child and health care spending accounts, and additional options.

Application Procedure: To apply for this position, please visit the University of Iowa Jobs@UIOWA website at Applications will be accepted until the position is filled. Preference will be given to applications received by July 16, 2018.

References will be requested at a later date from finalists.


Universal Competencies:

  • Collaboration and Embracing Diversity

Ability to work with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.

  • Positive Impact/Achieving Results

Ability to utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs. Able to demonstrate ethical behavior in diverse situations while producing results.

  • Service Excellence/Customer Focus

Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.


The University of Iowa Libraries: The University of Iowa Libraries system consists of the Main Library, the Hardin Library for the Health Sciences and a number of branch libraries. The Libraries has more than 5 million volumes including thousands of electronic resources and coordinates the development and maintenance of the University’s locally-created open access digital resources including the Iowa Digital Library, featuring close to a million digitized texts, images, and audio and video recordings, as well as Iowa Research Online, our institutional repository. Our Special Collections include over 200,000 rare books, ranging in age from the 15th century to newly created artists’ books.


Library systems are built on a mix of open source, locally developed, hosted services, and vended applications primarily from Ex Libris, OCLC, and Microsoft. The University of Iowa is a member of the Big Ten Academic Alliance, ARL, OCLC, CRL, SPARC, CNI, CLIR, LOCKSS, CLOCKSS, and Portico. The Libraries provides a program of support for professional development activities and its staff members are actively engaged in national cooperative efforts.


The UI Libraries is a charter member of the newly formed ACRL Diversity Alliance.


The University and Iowa City: A major research and teaching institution, the University of Iowa offers internationally recognized programs in a diverse array of academic, medical, and artistic disciplines, from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. The University consists of a faculty of 2,000 and a permanent staff of 13,000 serving 30,500 students, more than 40% of whom are from out of state and close to 10,000 of whom are registered in graduate and professional degree programs. Approximately 9% of the University’s faculty and staff and 10% of its student body are members of minority groups, and 8% of the students are from foreign countries.


The University of Iowa is home to the Writers’ Workshop, the oldest graduate creative writing program in the country, and the blueprint for many of the creative writing programs that now thrive on campuses worldwide. It is also home to the International Writing Program where, since 1967, over a thousand writers from more than 120 countries have participated. The University has recently instituted a program in creative writing in Spanish. In 2008, UNESCO designated Iowa City as a world City of Literature.


Iowa City is a community of some 71,000 people (more than 150,000 live in the surrounding area) with excellent educational, recreational, and cultural advantages. It is consistently cited in the national media as a city with an excellent quality of life. The city is readily accessible via interstate highways and a major airport is only 30 minutes away. The community is growing in its diversity; within the Iowa City Community School District, 35.4% of the students are minority, with 19.8% identifying as Black, 8.4% as Hispanic, 6.7% as Asian/Pacific Islander, and .3% as Native American during the 2014/15 school year.


For more information about the University of Iowa Libraries, please see
For more information about the University of Iowa and community, please see and Build A Career Build A Life.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.