CD-ROM Doc: GODORT CD-ROM Documentation Service
Full Record Display: Data Dictionary
Full Record Display: Data Dictionary
ACCESS RESTRICTIONS:
Indicate whether or not the product has licensing restrictions. Include any networking problems or institutions that have successfully networked the product. Please include networking system such as: NT, Novell, or other.
AGENCY DOCUMENTATION:
Include existing documentation from the CD itself and other agency or vendor information/guides about this publication. See also Library Guides (below).
AGENCY: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
Taken from the (710) field of the MARC record.
ALTERNATE MEDIA:
Does this product come in any other formats? URL, PURL, paper, microfiche, etc. Describe how the formats may differ. Example: Also available via Internet from the USGS web site. Specify URLs in the URL fields below.
CONTACT:
This should include: e-mail address if available, address, and phone number of the agency and/or publisher.
CONTENT DESCRIPTION:
Pulled from the README files and 5xx fields in the catalog records. Some editorializing allowed.
CONTENT TYPE: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
Pull-down menus in all layouts:
- Bibliographic
- Data
- Digital map
- Forms
- Graphics
- HTML
- Microdata
- Multi-media
- PDF text
- SAS
- Software
- Sound disk
- Spatial data
- Spreadsheet
- SPSS
- Text
- Word Processing
DATE OF PUBL:
Date of the product in hand if no changes in software, content type, etc.; or start and end dates for serials.
FORMAT: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
Pull-down menus:
- CD
- DVD
- FL 3
- FL 5.25
FREQUENCY:
Taken from the (310) of the MARC record.
Pull-down menu:
- annual
- biennial
- bimonthly
- irreg
- monthly
- quarterly
- quinquennial
- semi-annual
- triennial
- weekly
GOVERNMENT TYPE: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
Pull-down menus:
- U-U.S. federal
- S-State
- F-foreign
- I-international
- CP-Commercial Product
GPO RETENTION:
Supersede notes from GPO lists and other official sources.
Pull-down menus::
- Discard if revised
- Keep latest edition.
- Keep latest edition. R
- Keep latest edition of each.
- Keep latest issue
- Keep latest issue R
- If content is cumulative, Keep latest edition. Otherwise retain.
- Keep current year and previous year.
- Keep current year and previous year. R
- Keep latest edition. Discard pages if revised.
- Keep latest disc
- Keep latest annual disk
- Keep most recent 3 years. R
INSTALLATION INSTRUCTIONS:
Installation instructions for products without accompanying instructions, information about where installation instructions can be found for products that do have accompanying instructions, installation tips.
ITEM NUMBER: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
Mandatory for
LIBRARY GUIDES:
Guides and help sheets generated by library staff or other users. For example, tips on performing searches, retrieving and viewing records, printing/downloading results, etc.
NOTES:
- Holdings/edition statements
- Cross refs to newer/older titles.
- Distributed to Regional depository libraries only.
- Survey information, i.e., Survey 93-002
PLATFORM:
Free text. Taken from the (538) field of the MARC record. Abbreviation allowed.
Examples:
- DOS
- Windows 95, 98, NT, 2000
- Windows 3.x or 95 / Mac
- Windows / Mac / Unix
- Windows 95, 98, 2000, Me
RECORD CREATED BY: Mandatory
Code for creator institution, from the MARC Code List for Organizations http://lcweb.loc.gov/marc/organizations/. Formerly NUC Code.
Examples:
IaU
MiU
MnU
GPO
RECORD CREATED DATE [automatic] searchable
Creation date
RECORD MODIFIED BY: Mandatory
Code for modifying institution, from the MARC Code List for Organizations http://lcweb.loc.gov/marc/organizations/. Formerly NUC Code.
Examples:
IaU
MiU
MnU
GPO
RECORD MODIFIED DATE: [automatic] searchable
Date most recently modified
RELY ON WEB? Y/N
Subjective opinion as to whether web version is sufficient in content and functionality to substitute for the physical format.
SOFTWARE REQUIREMENTS/OPTIONS:
What software is required to run the product?
SUDOC NUMBER: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
SuDocs number in traditional format [i.e., EP 1.104/3:]. Taken from the (086) field of the MARC record.
SUDOCS SORT:
Padding of SuDocs numbers for accurate computer-sorting. Pad with zeros, ensuring that there are 3 digits between the initial letters and the period (.); 4 digits between the period (.) and the next punctuation (which may be a colon (:) or a slash (/)). Slashes (/) and dashes (-) are always followed by 2 digits [unless the dashes are part of a piece-level numbering system]. Leave a space between the colon (:) and the preceding digits. Run any necessary information after the colon immediately up against the colon. Leave a space between cutter letters and numbers.
Examples:
| Traditional |
Padded |
|---|---|
A 13.88: NE-203 |
A013.0088 :NE-203 |
C 55.281/2-2: En 8/CD/PROTO |
C055.0281/02-02 :EN 8/CD/PROTO |
D 214.34: D 65/CD |
D214.0034 :D 65/CD |
I 29.88/3: C 12/2/CD |
I029.0088/03 :C 12/02/CD |
PE 1.13: SH 2/CD |
PE001.0013 :SH 2/CD |
Y 3.P 38/2: 13/SE 2/CD |
Y003.P 38/02 :13/SE 2/CD |
TITLE: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)
Taken from the (245) field of the MARC record. Mandatory
URL/PURL:
URL 2:
URL 3:
Use for up to three specific E-addresses associated with the product, as described in Alternate Media, above. Because these 3 fields might eventually be hot-linked (not yet operational), only one E-address may appear in each field. Do not include any information other than the E-address. PURLS should appear in the first of the three fields. Examples:
http://purl.access.gpo.gov/GPO/LPS1729
http://12.46.245.173/pls/portal30/SYSTEM.PDF_CATALOG_DYN.show
