CD-ROM Doc: GODORT CD-ROM Documentation Service

Full Record Display: Data Dictionary

ACCESS RESTRICTIONS:

Indicate whether or not the product has licensing restrictions.  Include any networking problems or institutions that have successfully networked the product.  Please include networking system such as: NT, Novell, or other.

AGENCY DOCUMENTATION:

Include existing documentation from the CD itself and other agency or vendor information/guides about this publication.  See also Library Guides (below).

AGENCY: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

Taken from the (710) field of the MARC record. 

ALTERNATE MEDIA:

Does this product come in any other formats?  URL, PURL, paper, microfiche, etc.  Describe how the formats may differ. Example:  Also available via Internet from the USGS web site.  Specify URLs in the URL fields below.

CONTACT:

This should include: e-mail address if available, address, and phone number of the agency and/or publisher.

CONTENT DESCRIPTION:

Pulled from the README files and 5xx fields in the catalog records.  Some editorializing allowed.

 

CONTENT TYPE: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

Pull-down menus in all layouts:

• Bibliographic
• Data
• Digital map
• Forms
• Graphics
• HTML
• Microdata
• Multi-media
• PDF text
• SAS
• Software
•             Sound disk
• Spatial data
• Spreadsheet
• SPSS
• Text
• Word Processing

DATE OF PUBL:

Date of the product in hand if no changes in software, content type, etc.; or start and end dates for serials. 

FORMAT: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

Pull-down menus:

• CD
• DVD
• FL 3
• FL 5.25

FREQUENCY:

Taken from the (310) of the MARC record.

Pull-down menu: 

• annual
• biennial
• bimonthly
• irreg
• monthly
• quarterly
• quinquennial
• semi-annual
• triennial
• weekly

 

GOVERNMENT TYPE: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

Pull-down menus:

• U-U.S. federal
• S-State
• F-foreign
• I-international
• CP-Commercial Product 

 

GPO RETENTION:

Supersede notes from GPO lists and other official sources.

Pull-down menus::

• Discard if revised
• Keep latest edition.
• Keep latest edition. R
• Keep latest edition of each.
• Keep latest issue
• Keep latest issue R
• If content is cumulative, Keep latest edition. Otherwise retain.
• Keep current year and previous year.
• Keep current year and previous year. R
• Keep latest edition. Discard pages if revised.
• Keep latest disc
• Keep latest annual disk
• Keep most recent 3 years. R 

INSTALLATION INSTRUCTIONS:

Installation instructions for products without accompanying instructions, information about where installation instructions can be found for products that do have accompanying instructions, installation tips.

 

ITEM NUMBER: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

Mandatory for U.S. federal depository documents.

LIBRARY GUIDES:

Guides and help sheets generated by library staff or other users.  For example, tips on performing searches, retrieving and viewing records, printing/downloading results, etc.

NOTES:

• Holdings/edition statements
• Cross refs to newer/older titles.
• Distributed to Regional depository libraries only.
• Survey information, i.e., Survey 93-002

OCLC NUMBER:

PLATFORM:

Free text.  Taken from the (538) field of the MARC record.  Abbreviation allowed.

Examples:

• DOS
• Windows 95, 98, NT, 2000
• Windows 3.x or 95 / Mac
• Windows / Mac / Unix
• Windows 95, 98, 2000, Me

 

RECORD CREATED BY:  Mandatory

Code for creator institution, from the MARC Code List for Organizations http://lcweb.loc.gov/marc/organizations/.  Formerly NUC Code.

Examples: 

IaU

MiU

MnU

GPO

 

RECORD CREATED DATE [automatic]                searchable

Creation date

 

RECORD MODIFIED BY:  Mandatory

Code for modifying institution, from the MARC Code List for Organizations http://lcweb.loc.gov/marc/organizations/.  Formerly NUC Code.

Examples: 

IaU

MiU

MnU

GPO

 

RECORD MODIFIED DATE: [automatic]    searchable

Date most recently modified

 

RELY ON WEB?  Y/N

Subjective opinion as to whether web version is sufficient in content and functionality to substitute for the physical format. 

 

SOFTWARE REQUIREMENTS/OPTIONS:

What software is required to run the product?

 

SUDOC NUMBER: (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

SuDocs number in traditional format [i.e., EP 1.104/3:].  Taken from the (086) field of the MARC record.

 

SUDOCS SORT:

Padding of SuDocs numbers for accurate computer-sorting. Pad with zeros, ensuring that there are 3 digits between the initial letters and the period (.); 4 digits between the period (.) and the next punctuation (which may be a colon (:) or a slash (/)). Slashes (/) and dashes (-) are always followed by 2 digits [unless the dashes are part of a piece-level numbering system]. Leave a space between the colon (:) and the preceding digits. Run any necessary information after the colon immediately up against the colon. Leave a space between cutter letters and numbers.

     Examples:

 

Traditional	Padded
A 13.88: NE-203	A013.0088 :NE-203
C 55.281/2-2: En 8/CD/PROTO	C055.0281/02-02 :EN 8/CD/PROTO
D 214.34: D 65/CD	D214.0034 :D 65/CD
I 29.88/3: C 12/2/CD	I029.0088/03 :C 12/02/CD
PE 1.13: SH 2/CD	PE001.0013 :SH 2/CD
Y 3.P 38/2: 13/SE 2/CD	Y003.P 38/02 :13/SE 2/CD

 

TITLE:  (SEARCHABLE, MANDATORY, SHORT RECORD FIELD)

Taken from the (245) field of the MARC record.  Mandatory

URL/PURL:

URL 2:

URL 3:

Use for up to three specific E-addresses associated with the product, as described in Alternate Media, above.  Because these 3 fields might eventually be hot-linked (not yet operational), only one E-address may appear in each field.  Do not include any information other than the E-address. PURLS should appear in the first of the three fields.  Examples:

http://purl.access.gpo.gov/GPO/LPS1729

http://12.46.245.173/pls/portal30/SYSTEM.PDF_CATALOG_DYN.show