of the Iowa Library Association
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Government Documents Roundtable
of the Iowa Library Association |
DOCUMENTS ROUNDTABLE NEWS
Number 73, March 2006
Contents
Welcome to the first quarterly newsletter for 2006. This year, I am GODORT Chair and I look forward to working with GODORT members and the rest of the Iowa Library Association (ILA).
Chief among my goals is to increase awareness of government information as a valuable tool for everyone who works in Iowa libraries. Not a day goes by when we don’t hear about a government report addressing current events. Historically, reports and documents from government sources provide a rich source of primary research material. To best serve the information needs of our users and communities, we need to be more familiar with these sources.
I recently attended an ILA Strategic Planning Retreat. One of the goals put forth was strengthening subdivisions. I believe our GODORT group can be more effective in meeting the needs of the Iowa library community. The GODORT executive board has put together a survey to get a better sense of how we can meet your needs and draw in new members. We would very much appreciate you taking a few minutes to complete the on-line survey. (link to survey - http://survey.uiowa.edu/wsb.dll/116/iowagodort.htm )
The GODORT Summer Workshop will be July 14, 2006 in Iowa City. Please mark your calendars. I hope you will be able to attend. I am working on a workshop agenda and will take feedback from those of you who fill out the survey to determine programming priorities.
If I can be of help, or answer your questions, please feel free to call on me throughout the year.
- Brett Cloyd, Chair
University of Iowa Libraries
brett-cloyd@uiowa.edu
Federal Depository Library Conference Award
We received no entries for the Federal Depository Library Conference Award. The award is intended to help defray the costs of going to a Federal Depository Library Conference meeting which is held twice a year - in the spring and fall. The GODORT Awards Committee and the Executive Board agreed to accept applications at the end of 2006 for meetings to be held in 2007. Here is some information about the 2007 meeting schedule to help plan for a future application.
Additional information about the award, as well as an on-line application, are available on the GODORT web site
- Brett Cloyd
Iowa Publications Online (IPO) http://publications.iowa.gov/ is a service of the State Library of Iowa and the State of Iowa Information Technology Enterprise. IPO is an electronic depository for digital state documents produced by any Iowa State Agency and made available to the public. This service allows Iowans and other users to access digital state documents online at any time.
IPO has two components, document submission and access to documents.
1. Document Submission = Any state employee responsible for the creation of digital state documents that are available to the public may register on the IPO system in order to deposit digital documents in the electronic archive. The process of depositing digital documents in the IPO system allows the user to add metadata to the digital document record; an abstract, keywords, subjects, dates, the creating agency, and others. The submitted record is reviewed by State Library staff and then added to the electronic archive. Staff catalog the documents in OCLC’s WorldCat and place a record for them in the State Library’s online catalog.
2. Access = Searching for a digital document in the IPO system is much the same as searching in any online library catalog. There is a simple and an advanced search method, both can be limited to any aspect of the metadata entries. There is a browse function that allows access to documents by department, subject or year. If you are searching in the State Library of Iowa online catalog there will be a link from the catalog record to IPO if the record is in the electronic archive.
Currently, there are already more than 3500 state documents available through the IPO, deposited by approximately 150 different Iowa State Agencies. The majority of the documents are reports and newsletters, and the formats used are pdf, html, and word doc. All of the records may be searched, browsed, downloaded, or printed by the public.
- Tom Keyser
State Library of Iowa
thomas.keyser@lib.state.ia.us
Spring Depository Conference in Seattle: “Future Scenarios”
2021: A Depository Odyssey. Dream up the future. What does government information
look like? Is HAL in charge of your depository library? Why, why not? Are you
Dave, out in the cold? What does your service look like? Your collections?
What do you do in a typical day?
For the final session of the Spring 2006 meeting of the Depository Library
Council in Seattle we'd like to hear from you. What's your "future scenario" for
the Federal Depository Library Program, for government information?
Some elements to include:
Any others you can think of, or want to include. Duncan Aldrich and Bill Sudduth
have dreamed up their versions of the FDLP in 2015 or 2021. Does it look
like your vision?
To read and comment on any “Future Scenarios” that have been posted
please go to: http://dlcvisionoutline.blogspot.com/
If you would like to have your own “Future Scenarios” added to
the blog, please email it to Barbie Selby at bselby@virginia.edu.
We'll collect the future scenarios posted and discuss them at the final session
of DLC, Wednesday, 10:30am, in Seattle. So, take charge, BE HAL! Let us know
what you'd like the future to be. Let us know what you think the future will
be.
- Marianne Mason
Federal Documents and Regional Librarian
University of Iowa Libraries
marianne-mason@uiowa.edu
Interesting Government Information
Below are some government information sources we have been talking about at the UI Libraries, as well as other interesting tidbits I came across during the last few months. I thought sharing these with the library community would be a useful demonstration of the kinds of things that are out there, relevant, and could serve our patron’s information needs.
White House. Federal Response to Hurricane Katrina
http://www.whitehouse.gov/reports/katrina-lessons-learned/
House of Representatives. Failure of Initiative: The Final Report of the Select
Bipartisan Committee to Investigate the Preparation for and Response to Hurricane
Katrina
http://katrina.house.gov/full_katrina_report.htm
Presidential State of the Union Speeches
http://www.gpoaccess.gov/sou/index.html
Department of Defense’s Defense Technical Information Center (DTIC)
public databases
http://www.dtic.mil/dtic/search/federated_search.html
“Shhh!!: Keeping Current on Government Secrecy”
http://www.infotoday.com/searcher/jan06/Gordon-Murnane.shtml
(Includes
an interesting list of group’s working on open government
issues)
World Bank Report on Nutrition
http://unhq-appspub-01.un.org/LIB/DHLRefWeblog.nsf/dx/02032006120529PMAMCN2Z.htm
Commission on the Status of Women
http://unhq-appspub-01.un.org/LIB/DHLRefWeblog.nsf/dx/27022006104745AMNGRLJF.htm
(the 50th meeting is now underway)
Iowa Public Library Statistics, 2004-2005
http://publications.iowa.gov/archive/00003437/
Iowa Poem also called "99 Counties" And "Our Home is in Iowa", from the Annals of Iowa, Volume 13, no. 8, pg. 619, under counties of Iowa. http://publications.iowa.gov/archive/00002152/
Iowa Map Collection on the Digital Heritage Collection
http://digital.lib.uiowa.edu/cdm4/browse.php?CISOROOT=/maps
- Brett Cloyd, Chair
University of Iowa Libraries
brett-cloyd@uiowa.edu
GODORT Membership and Financial Reports
Membership Count as of March 1, 2006: |
20 |
Financial Balance as of January 1, 2006: |
$1,659.51 |
Dues receipts: |
$100.00 |
Less expenses to date: |
$0.00 |
Total available funds as of February 28, 2006: |
$1,759.51 |
- Michael May, Secretary/Treasurer
Carnegie-Stout Public Library, Dubuque
mmay@stout.dubuque.lib.ia.us
Spring Depository Library Council Meeting
http://www.access.gpo.gov/su_docs/fdlp/events/spring_council.html
Seattle, WA, April 2-5, 2006
ILA/ACRL Spring Conference
http://www.iren.net/acrl/conference/2006/index.html
"High School to Higher Ed: Helping Learners Make the Leap"
University
of Iowa, Iowa City, IA, April 21, 2006
ALA Annual Conference
http://www.ala.org/ala/eventsandconferencesb/annual/2006a/2006an.htm
New Orleans, LA, June 22-28, 2006
Iowa GODORT Annual Summer Workshop
http://www.lib.uiowa.edu/govpubs/ilagodort/
University of Iowa, Iowa City, IA, July 14, 2006
FDLP Interagency Depository Seminar
http://www.access.gpo.gov/su_docs/fdlp/events/interagency.html
Washington, D.C., July 31-August 4, 2006
ILA Annual Conference
http://www.iowalibraryassociation.org/displayconvention.cfm?conventionnbr=1493
Mid-America Center, Council Bluffs, IA October 11-13, 2006
ACRL 13th National Conference
http://www.ala.org/baltimore
March 29-April 1, 2007
Baltimore, MD
Brett Cloyd, Chair
University of Iowa Libraries
brett-cloyd@uiowa.edu
Cory Quist, Vice-Chair/Chair-Elect
State Law Library
cory.quist@lib.state.ia.us
Michael May, Secretary/Treasurer
Carnegie-Stout Public Library, Dubuque
mmay@stout.dubuque.lib.ia.us
Please send comments about this website to: brett-cloyd@uiowa.edu
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Thursday, Nov 13, 2008