Keeping and Reporting Instruction Statistics
General Guidelines
- All staff should keep a record of and report instructional activities they conduct. Public service staff should report their statistics to their department head in whatever way the department head wants, making sure to include enough information for the department head's monthly report. This information also needs to be reported to the Instructional Services database. Library staff not in public services departments need to report their instruction statistics directly to the Instructional Services database.
- Generally, you must fill out one form for each instructional activity you conduct.
Q: Over the semester, I taught 200 freshmen in 10 classes the same introductory information.”
A: Fill out the form checking “one-shot presentation” with “10 sessions, 200 undergrads,” OR fill out the form ten different times, “1 session, 20 undergrads” for each form.
Q: Over the semester, I met monthly with Class X to go over different types of information.
A: Fill out the form checking “semester-long instruction”, “1 session, 20 undergrads.” - When two or more people work together on an instructional activity, only one person should fill out the form. More than one presenter can be listed on the form, as well as more than one helper.
- After you submit the form, you do have the ability to go back and edit your submission. The RLI secretary will review each submission for final approval.
More Information on Filling Out the Form
1. Presenter’s Unit
Select your unit. “Libraries Wide” is no longer an option on the form. Administration recognizes that library staff work together across units on instruction, and therefore the field asking for the “Presenter’s Unit” is merely for sorting for ARL statistics and other types of reports. If there are 2 presenters from different units, feel free to make a note of the other unit in the “Notes” field.
4. Instruction Type
You must select one of the categories described below.
Scheduled in cooperation with a course instructor, this is a presentation made to a UI class. Instruction centers on the specific needs of the students, so you could be giving in-depth instruction or a general overview to the students. Sources of interest to the class are presented, and research strategies are often taught.
When choosing this instruction type, choose the corresponding college in the “College” field. However, if the class is a for-credit UI course for which a libraries’ staff member was the sole or primary developer and instructor, choose the option of “Library Developed” under “College.”
Examples of library-developed, for-credit courses include:
- Library Research in Context (417:001)
- Academic Research for Int'l Studies (417:096)
- Competitive Intelligence Resources (06B:050)
IN-DEPTH INSTRUCTION (e.g. Seminar/Workshop/Colloquia), not a class, UI audience
Instruct UI groups on in-depth knowledge and use of library resources, collections or services, including research strategies specific to the needs of that group. These are special instructional sessions/workshops/seminars for members of the UI community not connected with a particular class.
Examples: new graduate student orientations that involve instruction in the use of resources; RefWorks classes; Internet classes such as GoogleU; instruction programs for special groups such as Upward Bound, Iowa Edge, etc.
GENERAL OVERVIEW/ORIENTATION, not a class, UI audience
Give UI groups a general overview and orientation about library resources, collections and services.
Examples: orientation tours or fairs; staffing tables at visit days; orientation for faculty who will be teaching a specific UI class (there will be a class number associated with it, but as it is not for students, count as orientation to UI audience).
OUTREACH ACTIVITY TO NON-UI AUDIENCE
These are activities in which we tell non-UI people about the University Libraries resources and services and/or teach them how to use those resources and services. Use the notes box at the end of the form to give the city and state where the outreach activity took place.
Examples: talking to a civic or other group; visits from high school juniors and seniors; tours for potential donors; talking to classes from colleges such as Coe, Kirkwood, etc.; Friends-sponsored presentations; State Fair booth.
5. Duration
Choose “One-Shot (a single) Presentation” or “Semester-Long Instruction.” If you are unsure, check the “Other” option and explain in the Notes field at the end of the form.6-7. Course # and Course/Session Name
Fill in the course name and number just like it is listed in ISIS.9. College
This is a new question that will help Administration with ARL statistics and other reports. It is assumed that if you are teaching a “UI class/credit course” there should be a college affiliation. If the class is a for-credit UI course for which a libraries’ staff member was the sole or primary developer and instructor, choose the option of “Library Developed.” An in-depth session or a general overview/orientation session may or may not have a specific college. An outreach activity should always be “no college affiliation.” If you are unsure, make a note in the “Notes” field.
Revised 1/27/10
