{"id":1921,"date":"2016-09-12T08:27:25","date_gmt":"2016-09-12T13:27:21","guid":{"rendered":"http:\/\/www.lib.uiowa.edu\/commons\/?page_id=1921"},"modified":"2026-01-15T09:48:23","modified_gmt":"2026-01-15T15:48:23","slug":"group-spaces","status":"publish","type":"page","link":"https:\/\/www.lib.uiowa.edu\/commons\/group-spaces\/","title":{"rendered":"Group study space in the Learning Commons"},"content":{"rendered":"<h3>How to reserve a group space<\/h3>\n<p><em>You can reserve a group study space in person or through Office 365. Check out the <a href=\"https:\/\/www.lib.uiowa.edu\/about\/policies\/group-spaces\/\">2-2-2-2- guidelines<\/a> for more information. If you need assistance reserving a room, visit the Main Library Service Desk on the first floor or call 319-335-5299.\u00a0<\/em><\/p>\n<div class=\"region-columns region-columns--two\">\n<section><strong>In Person<\/strong><\/p>\n<ul>\n<li>Go to the available room you want to use.<\/li>\n<li>If the light on the panel is\u00a0<strong>red<\/strong>, the room is not available for the hours\/minutes displayed. You may find another available group study space and press <strong>book room<\/strong> to reserve now.<\/li>\n<li>If the light on the panel is\u00a0<strong>red<\/strong> and the room is not in use 10 minutes into the reserved period, it may be used by another group for the duration of the period. You may press <strong>end now<\/strong> and a <em>Manage<\/em> option will appear: <em>Do you want to end this meeting?<\/em>\u00a0Press yes to end and <strong>book room<\/strong> to reserve now.<\/li>\n<\/ul>\n<\/section>\n<section><strong>Online: Office 365<\/strong><\/p>\n<ul>\n<li>Log on with your HawkID and password via <a href=\"http:\/\/office365.uiowa.edu\/\"><strong>office365.uiowa.edu<\/strong><\/a> and open the Outlook app then open your Outlook Calendar.<\/li>\n<li>Click on <strong>new event<\/strong> in the upper left corner of the calendar.<\/li>\n<li>Add title of meeting or event in the<strong> add a title<\/strong> field.<\/li>\n<li>Add people in <strong>invite attendees<\/strong> field.<\/li>\n<li>Set <strong>date and time<\/strong> for which you wish to reserve the room (make sure to include start and end times). Confirm time zone CST. Reservations made using the <em>REPEAT<\/em> option will be declined.<\/li>\n<li>Click<strong> search for a room or a location<\/strong> and choose Browse with Room Finder.<\/li>\n<li>In the Room Finder window under Building enter <strong>Library Learning Commons Study Space.<\/strong><\/li>\n<li>Available group spaces will be listed\u2014click on a room to reserve:\n<ul>\n<li>Group room names include color code and room number. (Example: ERM-lib-blue1151)<\/li>\n<li>Open group areas are listed as OPEN with a letter: A, C, D, E. (Example: ERM-lib-opend)<\/li>\n<\/ul>\n<\/li>\n<li>Confirm the attendees list, start time and length and the selected room. Then select <strong>save <\/strong>in the appointment form.<\/li>\n<li>Wait for room verification via email. Reservations made using the <em>REPEAT<\/em> option will be declined.<\/li>\n<li>Please check verification email to ensure your reservation has been accepted.<\/li>\n<\/ul>\n<\/section>\n<\/div>\n<div class=\"region-columns region-columns--two\">\n<section><strong>Online: UI Health Care email account<\/strong><\/p>\n<ul>\n<li>Log on with your HawkID and password via\u00a0<a href=\"https:\/\/mail.healthcare.uiowa.edu\/email\/\">healthcare.uiowa.edu\/email\/<\/a><\/li>\n<li>Click on the\u00a0Calendar\u00a0icon and use\u00a0the down-arrow next to\u00a0New\u00a0to select\u00a0Meeting Request. A new window will open.<\/li>\n<li>Enter meeting information \u2013 meeting title in the\u00a0<strong>Subject<\/strong>\u00a0field and names of attendees in the\u00a0<strong>To<\/strong>\u00a0or\u00a0<strong>Optional<\/strong> fields.<\/li>\n<li>Set time and date for which you wish to reserve\u00a0the room (make sure to include\u00a0the length of the meeting).<\/li>\n<li>Click\u00a0Scheduling Assistant\u00a0to select an available room, then use the down-arrow next to\u00a0Select Rooms\u00a0and choose\u00a0More.<\/li>\n<li>Type <strong>ERM-LIB-<\/strong>. All group\u00a0spaces will appear. Then highlight the list and click\u00a0Rooms.\u00a0You will be able to see which room is available for your meeting.<\/li>\n<li>Color-coded rooms have the color and then room number listed at the end of the name.<\/li>\n<li>Open group areas are listed as OPEN with a letter: A,C,D,E.<\/li>\n<li>Check the box next to the\u00a0room you want to reserve. Then click on the\u00a0Appointment\u00a0tab and confirm the attendee list, start time and length and chosen room.<\/li>\n<li>Make sure the\u00a0Private\u00a0radio box is\u00a0not\u00a0marked.<\/li>\n<li>Select\u00a0Send\u00a0and wait for room verification via email (All recurring appointments will be automatically declined.) Please check verification email to ensure reservation has been accepted.<\/li>\n<\/ul>\n<\/section>\n<section><strong>Faculty, staff, and events: <\/strong>If you are planning on hosting an event in the Learning Commons or are faculty or staff please request space in the Learning Commons using our <a href=\"https:\/\/uiowa.qualtrics.com\/jfe\/form\/SV_77H75BNFNOFrAvH\">Reservation Request Form.<\/a><\/section>\n<\/div>\n<h3>Available group spaces<\/h3>\n<p>You may use dry erase markers to write on the glass surfaces in the study spaces. Markers and erasers are available at the Service Desk.<\/p>\n<div class=\"region-columns region-columns--three\">\n<section><strong>16 color-striped glass-walled Group Rooms (red, orange, green, and blue)<\/strong><\/p>\n<ul>\n<li>Fit up to 6 people<\/li>\n<li>52\u201d LCD monitor<\/li>\n<li>HDMI and VGA input<\/li>\n<li>Glass surfaces act as floor-to-ceiling writing space<\/li>\n<li>2 USB charging outlets<\/li>\n<li>4 electrical outlets<\/li>\n<li>Electronic Group Room (ERM) names\n<ul>\n<li>ERM-LIB-RED1110<\/li>\n<li>ERM-LIB-RED1111<\/li>\n<li>ERM-LIB-RED1112<\/li>\n<li>ERM-LIB-RED1113<\/li>\n<li>ERM-LIB-ORANGE1114<\/li>\n<li>ERM-LIB-ORANGE1115<\/li>\n<li>ERM-LIB-ORANGE1117<\/li>\n<li>ERM-LIB-ORANGE1118<\/li>\n<li>ERM-LIB-GREEN1130<\/li>\n<li>ERM-LIB-GREEN1131<\/li>\n<li>ERM-LIB-GREEN1132<\/li>\n<li>ERM-LIB-GREEN1133<\/li>\n<li>ERM-LIB-BLUE1150<\/li>\n<li>ERM-LIB-BLUE1151<\/li>\n<li>ERM-LIB-BLUE1152<\/li>\n<li>ERM-LIB-BLUE1153<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/section>\n<section><strong>2 Large Group Rooms<\/strong><\/p>\n<ul>\n<li>Located in South Lobby<\/li>\n<li>Fits up to 12 people<\/li>\n<li>Can be combined to fit up to 24 people<\/li>\n<li>80\u201d LCD monitor<\/li>\n<li>HDMI and VGA input<\/li>\n<li>2 USB charging outlets<\/li>\n<li>4 electrical outlets<\/li>\n<li>Glass surface and room divider acts as floor-to-ceiling writing space<\/li>\n<li><a href=\"https:\/\/teach.its.uiowa.edu\/learning-spaces-technology\/solstice\">Solstice<\/a> &#8211; Connect your device wirelessly in Group Rooms 1103 and 1105 using Solstice.<\/li>\n<li>Electronic Group Room (ERM) names\n<ul>\n<li>ERM-LIB-1103<\/li>\n<li>ERM-LIB-1105<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/section>\n<section><strong>4 Open Group Areas<\/strong><\/p>\n<ul>\n<li>7\u201318 people<\/li>\n<li>80\u201d LCD monitor<\/li>\n<li>HMDI and VGA input<\/li>\n<li>2 USB charging outlets<\/li>\n<li>4 electrical outlets<\/li>\n<li>Glass surface acts as floor-to-ceiling writing space<\/li>\n<li><a href=\"http:\/\/www.lib.uiowa.edu\/commons\/technology\/\">Apple TV<\/a> &#8211; Connect your Apple device wirelessly in Group Area D using an Apple TV.<\/li>\n<li>Open Area Names\n<ul>\n<li>ERM-LIB-OPENA<\/li>\n<li>ERM-LIB-OPENC<\/li>\n<li>ERM-LIB-OPEND<\/li>\n<li>ERM-LIB-OPENE<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>How to reserve a group space You can reserve a group study space in person or through Office 365. Check out the 2-2-2-2- guidelines for more information. If you need [&hellip;]<\/p>\n","protected":false},"author":54,"featured_media":0,"parent":0,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"pagetpl-default.php","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[],"tags":[],"class_list":["post-1921","page","type-page","status-publish","hentry","","commons","wp-json","wp","v2","pages","1921"],"_links":{"self":[{"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/pages\/1921","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/users\/54"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/comments?post=1921"}],"version-history":[{"count":42,"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/pages\/1921\/revisions"}],"predecessor-version":[{"id":2387,"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/pages\/1921\/revisions\/2387"}],"wp:attachment":[{"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/media?parent=1921"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/categories?post=1921"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/commons\/wp-json\/wp\/v2\/tags?post=1921"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}