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Reformatting Library Assistant III

Reformatting Library Assistant III

Application deadline:  January 27, 2018 at 4:59pm

General Description

Under the general direction of the Preservation Librarian, performs complex library duties requiring judgment, interpretation, and problem-resolution skills. Duties include inventorying large collections, managing A/V digitization workflows, and photographing non-circulating material.


General Performance Expectations

A basic understanding of all elements of Library operations and communicating appropriately is essential. An understanding of priorities and cooperation with co-workers is required. Must at all times demonstrate exemplary customer service attitude and excellent communication and collaboration skills. Work must be performed accurately, according to established procedures and guidelines, and, in a timely manner. Oral instruction and direction must be organized, clearly communicated, and presented in a positive way. Flexibility and cooperation with supervisor are essential.


Position Responsibilities

  • Performs special projects that require organizing, problem solving, spreadsheet work, attention to detail, and typically spread out over several months or years. Examples include Explorer spreadsheet work, CMP slides and ProQuest dissertation project. Communicates with staff as needed to resolve project related issues.


  • Submits orders for digitization of various audio and visual media including reel to reel films, VHS tapes, LP albums, cassette tapes, floppy discs and others as applicable. Interacts with departments and vendors for routine quality control and billing purposes, reviews and approves invoices and forwards to Finance. Oversees projects; preparation, pick-up and delivery, tracks items to insure return from vendor, corrects errors. Identifies errors during materials processing and alerts vendor and preservation staff supervising project. Record and update statistics.


  • Inspects digital images for quality and completeness. Corrects OCR to the acceptable quality level of less than 10% error rate per page, using Abbyy FineReader.


  • Digitizes materials according to library specifications, and self-reviews for accuracy. Completes file naming and image editing as deemed appropriate and necessary. Handles material with appropriate care and supports, flagging material for conservation treatment and asking for assistance as needed for guiding materials through the large format scanner. Addresses digitization challenges to create a quality image. Material must be handled in a non-destructive manner.


  • Using tools of the department, conducts post capture processing of materials for assigned digital library projects. Processing can include image processing, item uploading, batch file renaming, metadata creation and correction, creating and enhancing PDFs and other compound digital objects in accordance with established standards and best practices, and uploading content. The number of items that must be processed over a given period will vary by collection.


  • Attends workshops and presentations to stay informed about developments relating to the LA responsibilities. Take tutorials and explore instructional materials to maintain the skill levels required to fulfill the LA duties effectively and efficiently.


  • Performs other, related, duties as assigned by the supervisor. Main contact to Iron Mountain for all materials sent there. E.g. Van Allen, Microfilm. Develops and writes procedural documents as needed.


Additional Expectations
In addition to performing the duties described above according to the specified performance expectations, Libraries’ staff need to meet Libraries’ and University expectations regarding:

  • Attendance, punctuality and use of work resources (UI’s Policy on Ethics and Responsibilities and Work Rules)
  • Continuous developmental growth (Libraries’ Development and Diversity Guidelines)
  • Technology core competencies (Libraries’ IT Core Competency Checklist)


Universal Competencies

  • Collaboration and Embracing Diversity. Ability to work with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.
  • Positive Impact/Achieving Results. Ability to utilize resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs. Able to demonstrate ethical behavior in diverse situations while producing results.
  • Service Excellence/Customer Focus. Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.




  • Three years of library work experience, or A combination of related work experience, undergraduate education, and/or post-high school library training totaling four years
  • Require high volume public contact/customer service experience.
  • Require word processing experience/ability
  • Ability to inspect library items



  • Work experience with Microsoft Office 2013 or other up-to-date spreadsheet, email & online calendar systems
  • Familiarity with Adobe Creative Suite (Bridge, Acrobat, PhotoShop)
  • Familiarity with photography concepts and terminology
  • Work experience in a Research Library setting
  • Proven ability to work successfully in a team based environment

Application Procedure: To apply, visit the University of Iowa Jobs@UIOWA website at Applications must be received by 4:59 p.m. on Saturday, January 27, 2018.