{"id":12115,"date":"2019-07-10T14:48:06","date_gmt":"2019-07-10T19:48:06","guid":{"rendered":"http:\/\/www.lib.uiowa.edu\/sc\/?page_id=12115"},"modified":"2026-08-31T16:27:38","modified_gmt":"2026-08-31T21:27:38","slug":"exhibit-loans","status":"publish","type":"page","link":"https:\/\/www.lib.uiowa.edu\/sc\/exhibit-loans\/","title":{"rendered":"Borrowing Special Collections materials for exhibits"},"content":{"rendered":"<p><b><span data-contrast=\"auto\">Exhibition Loan\u202fGuidelines<\/span><\/b><strong>\u202f: <\/strong><strong>Introduction<\/strong><\/p>\n<p><span data-contrast=\"auto\">The University of Iowa Special Collections and Archives\u202fconsiders\u202floan requests for rare books and archival material originated from cultural and educational institutions\u202flocated\u202fin the United States, its territories, and internationally,\u202fin accordance with\u202fthe highest conservation and preservation standards and procedures.\u202fThe loaning of items from our distinctive collections helps fulfill our outreach mission of public education and\u202f<\/span><span data-ccp-props=\"{&quot;134233118&quot;:false,&quot;335559739&quot;:0}\">\u00a0<\/span><span data-contrast=\"auto\">promotes\u202fthe cultural legacy of our collections.\u202f<\/span><span data-ccp-props=\"{&quot;134233118&quot;:false,&quot;335559739&quot;:0}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Requests for borrowing materials should begin with UI Libraries Special Collections Lead Outreach and Instruction Librarian<\/span><span data-contrast=\"auto\">, <\/span><span data-contrast=\"auto\">Elizabeth Riordan at\u202f<\/span><a href=\"mailto:elizabeth-riordan@uiowa.edu\"><span data-contrast=\"none\">elizabeth-riordan@uiowa.edu.<\/span><\/a><span data-contrast=\"auto\">\u202fCurators are welcome to conduct\u202fresearch by viewing the online catalog or through a scheduled visit to the Special Collections &amp; Archives Reading Room. All researchers and\u202fborrowers\u202f<\/span><span data-ccp-props=\"{&quot;134233118&quot;:false,&quot;335559739&quot;:0}\">\u00a0<\/span><span data-contrast=\"auto\">are\u202frequired\u202fto\u202fcreate an <\/span><a href=\"https:\/\/scpatron.lib.uiowa.edu\/logon\"><span data-contrast=\"none\">Aeon account\u202f<\/span><\/a><span data-contrast=\"auto\">to request and view materials.\u202fResearch is the responsibility of curators, although\u202four\u202fsubject specialist librarians are happy to schedule\u202fan appointment to advise and consult\u202fabout UI collections.\u202f\u202f<\/span><span data-ccp-props=\"{&quot;134233118&quot;:false,&quot;335559739&quot;:0}\">\u00a0<\/span><\/p>\n<p><strong>Loan Period &amp; Required Documents<\/strong><\/p>\n<p><span data-contrast=\"auto\">The\u202fUniversity of Iowa Special Collections and Archives\u202frequire\u202fa period of\u202f12\u202fmonths to process all\u202floan requests.\u202fThis time will allow us to gather<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><span data-contrast=\"auto\">all\u202fnecessary\u202fdocumentation,\u202fcomplete conservation and\u202fstabilization, and prepare transportation\u202flogistics\u202fwell in advance.\u202fOur\u202floan period is\u202f4-6 months, depending on the item and its condition.\u202f\u202f\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">A formal loan request letter\u202fis\u202frequired\u202fand\u202fshould include<\/span><span data-contrast=\"auto\">:<\/span><span data-contrast=\"auto\">\u202f<\/span><span data-contrast=\"auto\">\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Title of the exhibition\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Purpose or main thesis of the exhibition\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Detailed list of works requested (call number, title, creator, date)\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Name of the gallery or exhibition space\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Dates of the exhibition: loan and exhibition dates\u202f<\/span><\/li>\n<\/ul>\n<p>Requested materials typically require a current appraisal for insurance evaluation purposes.\u202fThis\u202fis\u202fa\u202fnecessary\u202fcomponent\u202fto complete a signed Loan Agreement.<\/p>\n<p><strong>Costs &amp; Borrower&#8217;s Responsibility<\/strong><\/p>\n<p><span data-contrast=\"auto\">The standard loan fee\u202fis\u202f$200 per item for US loans, and $300 per item for international loans.\u202fThere is no loan fee for Iowa institutions.\u202f\u202fUpon receiving a loan request, staff will review the requested items to\u202fdetermine\u202fwhat items can be loaned and\u202fwill inform\u202fthe borrower as to the estimated cost and timeline before\u202fproceeding\u202fwith the loan.\u202f\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">In addition, the borrower\u202fis\u202falso\u202fresponsible for\u202fthe\u202ffollowing:\u202f\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Cost for a current appraisal.\u202f<\/span> <span data-contrast=\"auto\">\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"7\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">All transportation costs, including packing and crating, freight, customs charges, and brokers&#8217; fees, as well as courier expenses, if applicable.\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"8\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Any incurred costs for conservation treatment,\u202fconservation photography,\u202fframing, matting,\u202fand\u202ffabrication of custom mounts.\u202f\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Insurance coverage of the loan material; a copy of the certificate of insurance must be provided prior to the loan\u202fand is typically done in\u202ftandem\u202fwith the Loan Agreement.\u202f\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"10\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Depending on the number of images, some\u202fphotography\u202fcosts\u202fassociated with publications or\u202ffacsimiles\u202fmay be incurred by the borrower.\u202f\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"11\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Two copies of associated exhibit\u202fpublications\u202fshould be provided to\u202fUI Special Collections and Archives\u202fprior to the conclusion of the exhibit.\u202f\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>Credit &amp; Citation\u202f \u202f\u00a0<\/strong><\/p>\n<p><span data-contrast=\"auto\">UI Special Collections and Archives must\u202fapprove reproduction of borrowed materials in any way for publicity or other purposes while under the care of the borrowing institution.\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">As owner of unique and valuable cultural artifacts,\u202fUI Special Collections and Archives\u202frequire\u202fthat surrogates of these objects \u2014 in print, media, digital, and other formats \u2014 reproduce the qualities of the original items as accurately as possible. Reproductions of items may not be altered by cropping, colorizing, reversing, bleeding, overprinting, digital editing, or any other method without prior permission.\u202f<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><em>Updated: August 2026<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Exhibition Loan\u202fGuidelines\u202f: Introduction The University of Iowa Special Collections and Archives\u202fconsiders\u202floan requests for rare books and archival material originated from cultural and educational institutions\u202flocated\u202fin the United States, its territories, and [&hellip;]<\/p>\n","protected":false},"author":54,"featured_media":0,"parent":0,"menu_order":32,"comment_status":"closed","ping_status":"closed","template":"pagetpl-special-shiny.php","meta":{"footnotes":"","_members_access_role":[],"_members_access_error":"","_links_to":"","_links_to_target":""},"categories":[],"tags":[],"class_list":["post-12115","page","type-page","status-publish","hentry","","sc","wp-json","wp","v2","pages","12115"],"_links":{"self":[{"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/pages\/12115","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/users\/54"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/comments?post=12115"}],"version-history":[{"count":13,"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/pages\/12115\/revisions"}],"predecessor-version":[{"id":13849,"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/pages\/12115\/revisions\/13849"}],"wp:attachment":[{"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/media?parent=12115"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/categories?post=12115"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lib.uiowa.edu\/sc\/wp-json\/wp\/v2\/tags?post=12115"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}