University Libraries - Employment

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Application description

The University of Iowa Libraries’ Special Collections and Archives department invites current or incoming graduate students interested in special collections librarianship, museum curatorship, or the archives field to apply for an Olson Graduate Research Assistantship for 2025-2026, with possibility for a one- year renewal for 2026-2027.

Students awarded this position will become familiar with many aspects of Special Collections work during their first year by assisting with day-to-day operations. This includes providing reference services, assisting with instruction, contributing to social media and event planning, as well as processing and describing archival or manuscript collections.

Pending satisfactory completion of all duties related to the appointment and satisfactory progress toward degree, this appointment may be renewed for a second year. In the second year, Olson Graduate Research Assistants will build on the experiences they have had in the first year, take on more explicit management roles, and identify project work aligned with their career goals and talents. A returning student’s first assignment, for example, will be to onboard and train the incoming first-year Olson Graduate Research Assistant. Some examples of project work in the past have included: processing a more extensive archival or manuscript collection, selecting and acquiring materials using a set budget, or expanding catalog records for early printed books. A capstone project curating an exhibition is also available in the second year.

 

Qualifications:

The Olson Graduate Research Assistantship is open to incoming students who have been accepted into a graduate degree program for the upcoming Fall semester, as well as students who are currently enrolled in a graduate degree program. Students in the School of Library and Information Science, in the University of Iowa Center for the Book, or the English, History, American Studies, and Art & Art History programs may have particular interest, but applications from students in any graduate program will be carefully considered. Please note that students currently enrolled in the U2G students (undergraduate- to-graduate) program are not eligible for the Olson Graduate Research Assistant position due to funding structure requirements.

Successful candidates must also possess the following requirements:

• Expected graduation date of May 2027 or later
• Demonstrated interest in special collections, archives, or a related field
• Excellent interpersonal and written communication skills
• Demonstrated skill at making progress towards goals in an environment with many competing priorities and projects
• Demonstrated ability to work in a team-based setting where consultation, flexibility, and collaboration are essential
• Demonstrated commitment to a welcoming and respectful environment, in a workplace setting, and/or in the community

 

Robert A. and Ruth Bywater:
A native of Lansing, Iowa, Robert “Bob” Olson earned an undergraduate business degree from Iowa in 1933, working part-time as a student assistant in the Libraries, and graduated from the College of Law in 1935. He married Iowa City native Ruth Bywater in 1937 and worked in the public utility industry in Chicago until 1947, when he joined the Kansas City Power and Light Company. Over the next 26 years Olson held most of the executive positions in that company, becoming president in 1960 and retiring as chairman of the board in 1973. He was very active in the Kansas City business community, serving on the boards of several local corporations and volunteering his time among civic and cultural organizations.

Ruth Bywater Olson died in 1979; Robert Olson in August 2003. His estate gift to the University, some $5.5 million, benefits nine programs, and includes the Robert A. and Ruth Bywater Olson Special Collections Fund. Income from that fund underwrites the Olson Graduate Research Assistantship program. The Olson Graduate Assistantships are designed to support graduate students in the course of their academic work; provide on-the-job training at the immediate pre-professional level for students who are or may become interested in Special Collections librarianship, museum curatorship, archives administration, or similar career paths; and offer opportunities to accumulate and document significant academic and work experience and accomplishment.

 

Application Details:
Deadline extended to March 2nd.

Students interested in this opportunity should send the following information, addressed to Lindsay Moen at lindsay-moen@uiowa.edu by midnight on March 2, 2025. Select applicants will be contacted via email for either an in-person or remote, Zoom interview.

• Current resume
• Statement outlining the skills or talents the candidate would bring to the department, as well as outlining their academic and career aspirations in special collections, archives, or a related field, and describing how appointment as an Olson Graduate Research Assistant would specifically forward those aspirations. The statement should not exceed two (2) typed pages (about 1000 words).
• Contact information for one or two professional references who can speak to the candidate’s work experience should also be submitted.

 

Additional Information:

• Classification Title: Graduate Assistantship
• Appointment Type: 50% Fiscal Year
• Term of Appointment: This is a one-year, fiscal appointment to start on or after August 1, 2025, ending June 30, 2026. It is renewable for a second year starting July 1, 2026, contingent upon eligibility, satisfactory completion of all duties relating to the appointment, and satisfactory progress toward the degree.
• Pursuant to Graduate College criteria, all graduate assistants must remain degree-seeking, in good academic standing, and enrolled full-time (at least 9 credit hours).

 

Compensation:

• Graduate teaching and research assistant appointments or employment terms and conditions are governed by the University Operations Manual, Graduate College and Department policies, (see https://www.grad.uiowa.edu/graduate-assistant-employment) and, regarding base wages, a collective bargaining agreement between the Board of Regents, State of Iowa and UE local 896/COGS.
• Please consult https://grad.uiowa.edu/funding/graduate-assistantships-and-loans for the most up- to-date information.

 

Contact Information:

• Department: Special Collections and Archives, University Libraries
• Contact Name: Lindsay Moen
• Contact Email: lindsay-moen@uiowa.edu

 

 

Equal opportunity/affirmative action employer

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu.  For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.