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To: Inventory of the Conlon Papers, MsC 529
Paul Conlon United Nations Sanctions Papers
Conlon provides a "Note on Citation of U.N. Documents" (pages 187-188 of United Nations Sanctions Management: A Case Study of the Iraq Sanctions Committee 1990-1994 (Ardsley, NY: Transnational Publishers, Inc., 2001)):
The summary records of the ISC are quoted from an electronic database created by the ISC Secretariat, which was based on the printed English version of summary records. When placing these records on the database, minor editorial changes were made. In addition, the electronic database deleted the original's pagination. This source, called COMSR.ASK after its operative file name, is referred to in the foot-notes as "CSR" followed by the number of the meeting. Thus, U.N. Doc. S/AC.25/SR.14 is here rendered as CSR-14 (not preceded by the element U.N. Doc.). Analogously, "WSR" refers to the summary records of the Committee's working group, whose proper document symbol is S/AC.25/WG/SR-.
In footnotes, the intervention(s) being cited are normally identified by refer-ence to the speaker, the country (or U.N. department) he or she represented, fol-lowed by the agenda item subject or some other keyword in parenthesis. Normally where a document symbol appears in the parenthesis, this means that the point under discussion was that item of correspondence, although sometimes other points were discussed under a single correspondence item heading. The document in the paren-thesis is not contained in the summary record; either it is the agenda item or is oth-erwise used in retrieving the record from the database.
Where a discussion was worth citing in its entirety, or where the positions of different speakers were not considered interesting, the discussion is sometimes ref-erenced merely with the summary record number followed by the item in paren-thesis. Information or statements of a general kind are normally cited as remarks by the chairman. The chairman is not identified in the footnotes; to identify the chairman, see the list of meetings in Appendix 2.
Summary records for the first twenty-five meetings of the ISC have been pub-lished in 2 The Kuwait Crisis: Sanctions and Their Economic Consequences, pt. l I (D. L. Bethlehem ed., 1991). Citations according to this latter source are also given for those meetings.
In addition to the electronic database containing the Committee's summary records, reference is made to various hard-copy document collections of the Committee, which are as follows:
Comms Logs (1990-1993): Annual logbooks of the Committee's incoming correspondence; cross-referenced to outgoing correspondence.
Notes Logs (1990-1993): Annual logbooks of the Committee's outgoing correspondence; cross-referenced to incoming correspondence.
Status Lists (Meetings 90-I 18): Lists of humanitarian no-objection waivers dealt with at each meeting (explained further in Chapter 2, Section A.3.
Reference is also made to several other electronic databases of the Committee which are as follows:
FOOD.ASK: Foodstuff notifications submitted to the Committee from April 1991 through December 1993.
93COMMS.DB: Committee correspondence in 1993.
94COMMS.DB: Committee correspondence in 1994.
Internal communications within the U.N. Secretariat and U.N. system are cited in correspondence form or as reports; less structured internal documents are cited, as closely as possible, by their date or subject matter. The organizational jurisdiction of senders and recipients in the immediate environs of the ISC (the department known as PSCA, later DPA) is omitted.
In citing the ISC's correspondence, only the interlocutor state is indicated (no the rank or title of the personal interlocutor). All outgoing correspondence was signed by the chairman. All incoming correspondence is cited as correspondence to the ISC (most commonly it was addressed to the chairman). Such correspondence is simply cited as "letters," ignoring the distinction between letters and notes verbales. All of the ISC's outgoing correspondence was in the form of letters; the majority of its incoming correspondence was in letter form, though some states pre-ferred to use notes verbales.
Documents from other sanctions committees are cited in full: all of them are restricted documents. The series are: S/AC.27/--(Yugoslavia), and S/AC.31/---(Angola). All other U.N. documents cited with document symbols beginning with S/-, A/-, or E/- are publicly available.
All non-published internal U.N. documents cited in this book are currently on file with the author and are available in the Main Library of the University of Iowa and the library of the Institute of Public Law at the Technical University of Dresden
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