Fall 2020 Visitor’s Guide to Special Collections

Old Capitol building facing east, The University of Iowa, 1890s

Old Capitol facing east, The University of Iowa, 1890s, Frederick W. Kent Collection of Photographs, RG30.0001.001

The University of Iowa Libraries Special Collections and Rare Book Rooms will serve patrons in-person by appointment only for the Fall 2020 semester, starting on August 24th, 2020. This includes the following repositories: Special Collections, University Archives, Iowa Women’s Archives, Canter Rare Book Room, and John Martin Rare Book Room.

Special Collections, University Archives, or the Iowa Women’s Archives
To access materials from Special Collections, University Archives, or the Iowa Women’s Archives, please consult the information found on this Visitor’s Guide. If you have general questions or concerns, please email lib-spec@uiowa.edu or lib-women@uiowa.edu.

Canter Rare Book Room
For accessing the Canter Rare Book Room, contact lib-mus@uiowa.edu or visit http://www.lib.uiowa.edu/music/rbr/.

John Martin Rare Book Room
For accessing the John Martin Rare Book Room, contact lib-hardin-jmrbr@uiowa.edu.

The University of Iowa Libraries Coronavirus (COVID-19): Library Specific Issues
To learn more about using The University of Iowa Libraries during this time, please visit: https://www.lib.uiowa.edu/alerts/coronavirus/

The University of Iowa Coronavirus (COVID-19) Information & Updates
To stay updated on Coronavirus (COVID-19) related information at The University of Iowa, please visit: https://coronavirus.uiowa.edu/


If you are feeling ill or experiencing symptoms of illness, please stay home.


Making an Appointment

You can make an appointment by using our LibCal interface.

This feature is under current development and will be available soon.

When it is available, please select the date and time you would like to request, and complete the required form. Please note that in order to properly prepare your request, Special Collections staff need 3 business days advance notice.

Anyone can make an appointment. This includes University of Iowa affiliated members, individuals from other academic institutions, and community members. We request that minors be accompanied by one adult. The Main Library is currently accessible by swipe access only. University members (staff, faculty, and students with an Iowa One card) can swipe in to the building and arrive at the Special Collections reading room on the third floor of the Main Library anytime during their appointment block. Patrons who are not University members will receive further information from Special Collections staff as to how to access the department after filling out an appointment request form, as the Main Library doors will be locked to anyone without a University ID.

We will be offering four appointment blocks daily, Monday – Friday: two available during 9:00am – 11:00am and two available during 1:00pm – 4:00pm.

Yes. We will be offering four appointment blocks daily: two available during 9:00am – 11:00am and two available during 1:00pm – 4:00pm, Monday – Friday.

University members (staff, faculty, and students with an Iowa One card) are welcome to arrive to the Special Collections Reading Room anytime during your appointment block. Please be aware that appointments time blocks cannot be extended for any reason.

Non-University patrons will receive further instructions concerning arriving to the Special Collections department after you submit a request form.

You are welcome to use as much or as little of your scheduled appointment block as you need.

Yes. You can make numerous appointments at once, as long as they are scheduled with three business days advance notice.

Special Collections staff will do our best to accommodate researchers who may have traveled to accomplish extensive research. Please email lib-spec@uiowa.edu with your research need and Special Collections staff will assist you.

Yes. Another person may accompany you to your appointment, however please note that you will be seated next to each other at the same table, as it is assumed you will be using the same materials. The LibCal form will require you to include your guest’s name as well. All patrons will need a patron account. Please no more than two people per appointment time slot.

 

Making a Patron (Aeon) Account

To create a patron (Aeon) account, please visit the following link: https://scpatron.lib.uiowa.edu/logon.

For a video guide on how to make an Aeon account, please watch the following video:

The LibCal appointment request form will require you to list the materials you wish to see. The form will request material call numbers, collection numbers, and boxes (if applicable), so staff can properly prepare for your visit. If you are new to Special Collections, and are not sure how to request materials, please email us at lib-spec@uiowa.edu before requesting an appointment. Staff will be happy to assist you.

For experienced Aeon users, for the Fall 2020 semester, Aeon will be temporarily “turned off” for patrons placing reading room requests. You will still be able to access your account, use the library catalogs (InfoHawk+ and ArchivesSpace), and place items in your “user review”. Special Collections staff will access requests in your “user review” for your appointment, according to what you put in the LibCal form. Special Collections staff are also happy to make requests in Aeon on your behalf based on the materials requested in the LibCal form.

For more information on how to navigate Aeon and the library databases used in Special Collections, please visit the following guide: https://guides.lib.uiowa.edu/welcometosc

No. During the Fall 2020 semester, we have temporarily eliminated our 6 item per patron limit. We will prepare as many requests as needed for your visit (within reason, considering staff time and reading room space).

 

Safety During Your Visit

Yes. All materials will be quarantined for 24 hours prior to your appointment. Materials will also be quarantined for 72 hours once you have finished with your materials.

Yes. Wearing face coverings will be mandatory for the entirety of your appointment. For more information, please visit the University of Iowa’s Novel Coronavirus (COVID-19) information page on the expectations for Campus Health and Distancing Practices: https://coronavirus.uiowa.edu/more-information/health-information

Yes. Wearing face coverings will be mandatory for all Special Collections staff and student employees.

Yes. Practicing good social distancing will be mandatory for the entire duration of your appointment. For more information, please visit the University of Iowa’s Novel Coronavirus (COVID-19) information page on the expectations for Campus Health and Distancing Practices: https://coronavirus.uiowa.edu/more-information/health-information

Generally, you will not be required to wear gloves to view Special Collections materials. Gloves can sometimes cause damage to fragile items. As always, we will require that you wash your hands before handling any materials and prefer this to hand sanitizer, which can leave behind a harmful residue. Staff will direct you and provide gloves for the rare exception, such as metals or photographic materials. Staff will be isolating materials before and after use in the reading room.

 

Using the Reading Room

While using Special Collections materials, you will only be able to bring with you a laptop, phone, camera, and pencil into the reading room space. You are able to store other personal belongs, such as coats, bags, etc., in our lobby area. We recommend that you bring with you as little as possible to your visit.

No. In keeping with Libraries policy, we are temporarily not allowing the use of patron lockers for the Fall 2020 semester. We will provide tables for patrons to put personal belongings on in our reading room lobby area. These tables are cleaned after each appointment, in preparation for the next patron. While Special Collections is a secure space, please note that Special Collections staff are not responsible for lost or stolen items.

No. We are temporarily not allowing the use of patron computers for the Fall 2020 semester. You are welcome to bring in a personal laptop while using materials, and outlets for charging computers are available for patron use.

No. We are temporarily not allowing the use of patron scanners for the Fall 2020 semester. If the primary goal of your visit is to scan materials found in Special Collections, please email us at lib-spec@uiowa.edu. Special Collections staff will provide PDF scans for patrons at no cost or minimal labor fees, based on the condition of the materials, and within reasonable page count limits.

Along with the Special Collections materials you requested during your visit, we will be able to provide you with pencils and blue paper for your research needs. Any blue paper and pencils you take to your table must be taken with you after your appointment.

 

Using Special Collections Materials

Yes. The materials will be ready for you to access on a specified table in the reading room.

All standard handling rules apply when handling materials found in special collections. For more information, please consult the following Reading Room Policies page: http://www.lib.uiowa.edu/sc/services/readingroom/

Do not come into the Library or Special Collections if you are sick. This puts staff and potentially other patrons at risk. We can reschedule your appointment to a later date.

No. Due to the complications of scheduling and quarantine logistics, you will not be able to request additional materials during your appointment. If you wish to view additional materials, another appointment will have to be made.

Your materials will remain on your table, and will not be touched by Special Collections staff during the 11 am to 1 pm break between your appointment times. During the break, we will cover the materials with a reemay sheet provided by our Conservation Department. We ask that you leave promptly at 11:00am so staff can do any necessary cleaning and prepare for the afternoon appointments. When you return for your afternoon appointment, we will uncover your materials for your use.

If your appointments are on consecutive days, your materials will remain on your table, and will not be touched by Special Collections staff. During your absence, we will cover the materials with a reemay sheet provided by our Conservation Department. We ask that you leave promptly at 4:oopm each day so staff can do any necessary cleaning and prepare for the next day’s appointments.

Please leave all Special Collections materials on your table. If you used blue paper and a pencil provided by Special Collections staff, please bring it with you.

Please fill out a new LibCal appointment. Even though you will be using the same materials, we will need to move them in the interim. We will still need to follow our quarantine procedures, and therefore place the materials under a 24 hour quarantine prior to your next visit.

 

Instruction

Special Collections staff can introduce your class to our materials in a number of different ways, and staff are happy to talk with you about how we may help. You can email us, at lib-spec@uiowa.edu or elizabeth-riordan@uiowa.edu, or fill out this form to get the conversation started: https://www.lib.uiowa.edu/sc/schedule-a-special-collections-service-2/

We offer a wide range of remote learning possibilities, whether that is Zooming in to talk with your class, providing worksheets on primary sources, or doing a live stream featuring our materials. Contact us for more information at lib-spec@uiowa.edu or elizabeth-riordan@uiowa.edu, and be sure to check out our LibGuide “Virtual Instruction Using Special Collections” https://guides.lib.uiowa.edu/scinstruction/home.

In order to keep our spaces safe, students and faculty will need to make an appointment to visit the reading room. There are limited appointments available each day, so we ask that your student(s) contact us at least three business days before their intended visit date. Please note that the maximum number of people per appointment slot is two. For larger classes, we offer scanning services for those unable to make it into the reading room. Contact us at lib-spec@uiowa.edu to find out more.

 

Additional Information

Special Collections staff are happy to assist you remotely in any way we can. Please email us at lib-spec@uiowa.edu to discuss your research needs, and we will do our best to accommodate you.

We are temporarily not allowing the use of patron scanners for the Fall 2020 semester, though patrons are welcome to bring their own cameras. If the primary goal of your visit is to scan materials found in Special Collections, please email us at lib-spec@uiowa.edu. Special Collections staff will provide PDF scans for patrons at no cost or minimal labor fees, based on the condition of the materials, and within reasonable page amount.

The University of Iowa Preservation Department is able to fulfill most patron requests for high quality, publication-ready scans. We ask that you email lib-spec@uiowa.edu for your scanning needs. Please note that publication-ready scanning requests will require a 6-8 week turnaround time.