Loan Policies

Books & Software

Faculty, P&S, and Merit Staff: academic year loan, due first Monday in June
Graduate and Honors: academic year loan, due last Wednesday in June
Undergraduate: 16 week loan
Community Borrowers: 4 week loan

All materials recallable for use by others after 2 weeks.


Everyone: 2 week loan

Bound Journals and Unbound Journals

Everyone: 1 week loan


Everyone: 4 week loan

Course Reserve

Items circulate for either 2 hours, 4 hours, 1 day, or 3 days. Materials with an hourly loan that would be due after closing are due 1 hour after the library next opens. Please check the Library’s hours.

Renewals: Renewals are allowed if there are multiple copies of a book. If there is only one copy of the book, items must be on the shelf for 30 minutes before they can be checked out again by the same borrower.


Everyone: 1 day loan, due back before library closes following business day 

  • $5/day overdue fine 
    • After 3 days of being overdue items will be removed from the locker and added to “Lost and Found” located in the Engineering Library 
    • Key will be marked “Lost” after those 3 days 
  • Lost Key $40 replacement charge is applied to UBill 
    • If key is returned after key has been “Lost” $15 overdue fine will be applied to UBill 
  • Lockers are distributed on a first come, first served basis with one locker per student
  • No food/liquids, illegal or dangerous substances, or any other content which violates University of Iowa Policies are allowed to be stored in lockers. 
  • The Libraries are not responsible for any lost, stolen, damaged items, or any third-party items/content stored in lockers. 
  • All occupants must use the lock supplied by the Library.  
  • These locks are the property of the UI Libraries and may not be removed.  Students will be charged a replacement cost for loss, theft, or damage to these locks. 
  • The Libraries reserves the right to inspect locker contents when deemed necessary. 

Policy on Fines for Overdue Materials

The online circulation system automatically determines all fines when borrowed materials are returned. To avoid being charged a late fine please make sure all materials are returned on time.

University Libraries Circulation Policies

Tool Library Equipment Checkout Policies


  1. University of Iowa Faculty and Staff
  2. University of Iowa Students (must be enrolled during current semester)


1 Week (7 days) – Tools
1 Day – Adapters and Cables
4 Hours – Chargers


  • You must have your University of Iowa ID card with you to check out the equipment
  • Checking out must be done in person
  • Checking out equipment for others IS NOT PERMITTED

1 Week (7 Day) Tools

  • Reservations, Holds, and Recalls are accepted. These tasks may be performed using InfoHawk+ or at the Engineering Library Desk

1 Day Adapters and Cables & 4 Hour Chargers

  • Reservations, Holds, or Recalls will not be taken; the equipment is available on a first come first serve basis

When you are checking out equipment, make sure everything you need is present and undamaged before you leave. You are responsible for any damages or loss to the equipment at the time of return.


1 Week (7 Day) Tools

  • No Daily Fine unless recalled.
  • If recalled: Daily Fine, $4 per day with a maximum of $40.
  • Replacement Fee, if the item is not returned in 10 days, there will be a fee of $40 plus the cost of the item.

1 Day Adapters and Cables

  • Daily Fine, $5 per day with a maximum of $15.
  • Replacement Fee, if the item is not returned in 3 days, there will be a fee of $15 plus the cost of the item.

4 Hour Chargers

  • Hourly Fine, $2 per hour with a maximum of $40.
  • Replacement Fee, if the item is not returned in 3 days, there will be a fee of $40 plus the cost of the item.


  • Equipment MUST be returned to the Circulation Desk, the book drop is NOT to be used to return equipment
  • Wait while the library assistant checks the equipment; make sure you allow enough time
  • Every item that you checked out must be present
  • Report equipment failure upon return to the library assistants
  • If batteries or supplies need replacing notify library assistant upon return
  • You will be held accountable for items missing or damaged due to neglect or misuse; you must return/replace item(s) before checking out any additional equipment


The USER is held liable to pay all costs for replacement/repair of equipment due to misuse, neglect, lost and/or stolen; you will not be permitted to check out equipment until financial restitution has been made.  You will not be responsible for normal wear and aging of equipment. Unreported damages will be investigated.

The USER is also responsibility for obtaining any relevant Institutional Review Boards (IRBs) approval for using human subjects with the equipment.

The equipment for checkout was purchased to enable faculty and students to enhance and further the academic experience. You are borrowing equipment that others wish to use as well. Abuse of this privilege by using the equipment improperly, or by not returning it on time will result in the suspension of your privilege to borrow equipment in the future.