Borrowing Privileges

Anyone with a valid University of Iowa identification card may borrow materials from any of the University’s libraries. Users unaffiliated with the University may, under certain circumstances, be permitted to check out materials. Employees of the VA Medical Center may receive borrower’s permits. Apply for a borrower’s permit at the Information Desk.

See also: University of Iowa Libraries Circulation Policies

Hardin Library Loan Periods by Material Type

Material Type Loan Period
Reserve 2 hours (Most Loans)
Journals 4 weeks
DVDs/CDs 2 weeks
Books Undergraduates: 16 weeks

Graduate/Honors Students: due late June

Faculty/ Staff/ Residents/ Emeritus Faculty: Due early June

Simulators Please inquire with Simulator Collection Staff
Laptops UI affiliated students, faculty, and staff: 1 week
Headphones Due at Close

All materials are subject to recall anytime after the original two weeks of the loan OR immediately if needed for course reserve.


All renewals, except for billed, recalled, or reserve materials, can be done online, by phone at 319-335-9150, or in person. Billed materials must be returned. You may check them out again immediately if there are no recalls on the items.
Recalled materials may not be renewed.
Reserve materials may not be renewed.


All items checked out can be recalled for Course Reserve. Materials needed for Reserve may be recalled at any time. The recall due date overrides the original due date.

When classes are in session, being out of town, failing to maintain a current address or failing to read your e-mail will not be considered valid excuses for their delayed return. This does not include Winter sessions and Fall and Spring Breaks

Email notices are sent to the borrower’s address. A 5-day period is allowed for the return of the book without penalty. Borrowers who are away from their offices (vacation, leaves, etc.) will be held responsible for the return of recalled books; library materials should be readily available for office personnel to return upon recall or a current address where the borrower may be contacted should be given.


Overdue books (materials circulating for 2 weeks or longer)–Fines do not accrue on a daily basis.

Recalled books–$4.00 per day to a maximum of $40.00

Overdue journals–$ .50 per day to a maximum of $15.00

Interlibrary Loan Fines–A $40.00 non-refundable fine and $100 replacement cost fee (refundable upon return of item)

Reserve Materials–$2.00 per hour to a maximum of $40.00

Laptops–$1 per hour to a maximum of $115.  After 5 days you are billed an additional $1030 laptop replacement fine by ITS.

Simulators–Fines do not accrue on a daily basis.  Items recalled for another user will be fined $4.00 per day to a maximum of $40.00. If an item is not returned by the due date you may be billed the entire replacement cost of the item.

The fine charges will appear on your University bill and are payable only to the University of Iowa Business Office.

Miscellaneous Services

Proxy cards

A faculty member may give authorization to have materials charged out in his/her name. Signed authorization forms are kept at the library and a library card is issued to the authorized borrower.

Delivery Services

Library users may request that materials be sent and held for pickup at another UI Library, delivered to an office on the UI campus, or delivered to your home address.

For more information, please see the Delivery Services page.


Billed, overdue, recalled or reserve items should be returned directly to the Hardin Library.

Interlibrary Loan materials should be returned directly to the Hardin Library.

Regular loans can be returned multiple ways:

  • Return books in person to the Hardin Library, or any other University Library.
  • Return books by sending them in a Campus Mail envelope.  Address the envelope: Hardin Library Returns, HLHS, HLHS.
  • Return books by mail. Address the package: Hardin Library for the Health Sciences, Access Services Dept., 600 Newton Road, Iowa City, IA 52242-1098.

Borrower’s Permits

Persons unaffiliated with the University may, under certain circumstances, be permitted to check materials out of the Libraries. Apply for a borrower’s permit at the Information Desk.