This table lists UI Policies and Guidance that are applicable to research data across the data lifecycle.
| Policy Source and Office | Planning for research | During research | Sharing and preserving data & code | Closing a project/leaving UI |
|---|---|---|---|---|
| Privacy Rules and HIPPA at the University of Iowa – IT Security & Policy Office |
Requirement for privacy notices | |||
| Policy Roles and Responsibilities – IT Security & Policy Office |
Roles of data steward, data custodian, authorized user | External data sharing guidelines | ||
| Data Ownership and Transfer – Researcher Handbook |
Considerations for contracted research, terms and conditions in grants | Considerations for contracted research, terms and conditions in grants | Transfer of data if PI leaves UI | |
| Institutional Data Policy – IT Security & Policy Office |
Choosing infrastructure and tools for research type | Restrictions on who, where, and how data may be accessed; data backup requirements | Disposal of equipment with institutional data | |
| Managing University Data – IT Security & Policy Office |
Choosing infrastructure and tools for research type | UI System Registry requirements | Export controls for technical data | Policy statements re: disposal/transfer of equipment with data |
| Responsible Conduct of Research – Office of the VP for Research |
Training for students, postdocs, and K-award faculty when planning for research. | Training for students, postdocs, and K-award faculty during research. | Training for students, postdocs, and K-award faculty when sharing and preserving research data. | Training for students, postdocs, and K-award faculty when closing a project. |
| Data Management: Research Records – Researcher Handbook |
Considerations for managing data; PI responsibilities | |||
| Data Use Agreements – Division of Sponsored Programs |
Gaining access to restricted data from an external source | Sharing restricted access data with an external entity | ||
| Research Data Policy – Division of Sponsored Programs |
Responsibilities for collection and retention of data | Sharing of data per federal guidelines and IRB | Transfer of data if PI leaves UI | |
| Computer Data and Media Disposal – IT Security & Policy Office |
Securely removing data from computers |