Research Data ServicesShare & Publish Data

Sharing Data

Sharing data can be accomplished simply by sending a file to a colleague, or placing it in a an accessible cloud storage drive.

Publishing Your Data

Publishing research data entails a more formal process that has several added benefits:

  • becomes part of the scholarly record
  • establishes your prior work
  • enables discovery of your work
  • can be cited (assuming the data repository provides a unique identifier for the data)
  • can be linked to your publication(s)

Restricting Access

If data can not be made openly accessible, due to constraints arising from sensitive data concerns, or licensing considerations, several other avenues also enable data sharing.

The UI Division of Sponsored Programs provides support for Data Use Agreements, which are “contractual documents used for the transfer of non-public data that is subject to some restriction on its use.”

Some data centers and repositories may offer services through which access to certain data is restricted, and requires an approved application for access. These options make the metadata available, so others can discover information about the dataset, and cite it later if they use it. Examples of this are restricted access data in ICPSR for social science data, and Vivli for clinical trial data.

Finally, some repositories allow an embargo to be placed on data for a limited amount of time, to preserve and hold the data while a publication is in review. Embargoes are usually for a limited amount of time, between 1 and 2 years, after which the data is publicly available.

How to share your data

“Preserving the data in data centers or repositories which are managed by trusted entities for long-term access is the most common way to share data. Other options are to share directly with colleagues via email, or collaborative networks.”

Dryad Best Practices steps:

“In many cases, repositories and data centers will have their own policies regarding access permissions. If you are going to use a repository/data center, check their policies before constructing your own access permissions or including them in a data management plan.”

“There is a growing body of guidance on how to cite data sets, and groups such as Dryad and DataCite are working on ways of tracking the use of data sets.”